Privacy Policy Kognita Edu

1. Introduction

Welcome to Kognita Edu, operated by Kognita Sp. z o.o. („we,” „our,” or „us”). Your privacy is our priority, and we are committed to protecting your personal data.

This Privacy Policy explains how we collect, use, share, and protect your information while using our app, Kognita Edu („App”). It also outlines your rights under Meta’s policies and applicable laws, including the General Data Protection Regulation (GDPR).

By using our App, you agree to the terms outlined in this policy. If you do not agree, please refrain from using our services.

2. Data Controller Information

The administrator (controller) of your personal data is:

Kognita Sp. z o.o.
Aleja Rzeczypospolitej 20/96, 02-972, Warszawa
NIP: 9512498321

For inquiries about your data processing or to exercise your rights, please contact our Data Protection Officer (DPO) at:

📧 Email: office@kognita.pl

3. Information We Collect

We may collect and process the following types of data when you use Kognita Edu:

• Personal Data: Name, email address, phone number, account information, and any other information you provide when registering.
• Usage Data: App interactions, session duration, preferences, in-app activities, and behavior.
• Device Information: Device type, operating system, browser type, IP address, and app diagnostics.
• Meta Data & Integrations: If you use Meta Quest Store services, we may collect data as required by Meta’s Developer Privacy Policy.

4. Legal Basis for Processing Your Data

We process your data based on:

1. Contractual Necessity (Art. 6(1)(b) GDPR): To provide services and fulfill our agreement with you.
2. Legitimate Interest (Art. 6(1)(f) GDPR): To improve user experience, security, and fraud prevention.
3. Consent (Art. 6(1)(a) GDPR): For optional services such as marketing communications.
4. Legal Obligation (Art. 6(1)(c) GDPR): When processing is required by law.

5. How We Use Your Data

We use the collected data for the following purposes:

• To Provide and Operate the App: Ensure functionality, personalization, and support.
• To Improve User Experience: Analyze data to enhance features and usability.
• To Communicate with You: Send service updates, notifications, and responses.
• To Market Our Services (only with consent): Inform users about new products and offers.
• To Comply with Legal Obligations: Meet GDPR and Meta’s data privacy requirements.

6. Data Sharing & Third Parties

We do not sell or rent personal data. However, we may share it with:

• Service Providers: Partners who help operate our App (hosting, analytics, security).
• Meta Platforms: If required for Meta Quest Store services or integrations.
• Legal Authorities: When required by law or to protect user safety.

7. Data Retention Period

Your personal data will be retained for:

• The period necessary to fulfill contractual obligations (e.g., app access).
• As long as you have an active account with Kognita Edu.
• The duration required by law (e.g., tax, compliance, legal claims).

After these periods, we securely delete or anonymize your data.

8. Your Data Rights (Under GDPR & Meta’s Policies)

As a user, you have the right to:

1. Access Your Data – Request a copy of your personal information.
2. Correct Your Data – Ask for corrections if your data is inaccurate.
3. Delete Your Data (“Right to Be Forgotten”) – Request deletion under these conditions:
   
   • The data is no longer necessary for its original purpose.
   • You withdraw consent, and there is no other legal basis.
   • The data was unlawfully processed.
   • Legal obligations require deletion.
4. Restrict Processing – Limit how we use your data if:
   
   • You dispute data accuracy.
   • Processing is unlawful, but you prefer restriction instead of deletion.
5. Data Portability – Receive your data in a machine-readable format.
6. Object to Processing – If processing is based on legitimate interests or direct marketing.
7. Withdraw Consent – If processing is based on consent, you can withdraw it at any time.

To exercise the above rights, please contact us by e-mail office@kognita.pl or by post Aleja Rzeczypospolitej 20/96 , Warsaw . We will respond to each notification within the time limit specified in applicable law, but no later than within 30 days.

9. Children’s Privacy

Kognita Edu is not intended for children under 13. If we become aware of unauthorized data collection from minors, we will delete the data immediately.

10. Automated Decision-Making & Profiling

Your personal data is not used for automated decision-making or profiling.

11. Security Measures

We implement strict technical and organizational measures to protect your personal data from unauthorized access, loss, or breaches. This includes encryption, secure storage, and limited data access.

12. International Data Transfers

If we transfer your data outside the European Economic Area (EEA), we ensure:

• The recipient country has adequate data protection laws OR
• We implement Standard Contractual Clauses (SCCs) to protect your rights.

13. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in:

• Legal requirements (e.g., GDPR, Meta policies).
• Our data processing practices.

We will notify you of changes via in-app notifications or email. The updated policy will be effective from the „Last Updated” date.

14. Contact Information

For questions or concerns about this policy, please contact:

📌 Kognita Sp. z o.o.
Aleja Rzeczypospolitej 20/96, 02-972, Warszawa
📧 Email: office@kognita.pl

If you believe we are processing your data unlawfully, you may file a complaint with:

Urząd Ochrony Danych Osobowych (UODO) – Poland’s Data Protection Authority
📌 Website: https://uodo.gov.pl